Accounts & Admin Officer

The role

The Accounts & Admin Officer will take charge of updating the company’s financial transactions to reflect a truth and fair financial position and to meet legal requirements. The incumbent will also be responsible to keep the HK office running smoothly by overseeing administrative functions.

Key Responsibilities

Finance:

• Updating of general ledger, accounts receivables, accounts payables and assets register;
• Issuing invoices and debt collection, updating of payment from clients;
• Process payments within expected time;
• Handling employee expense reimbursement;
• Preparation of reconciliation of bank statements and follow up;
• Collaborating with People & Culture team to prepare monthly payroll, MPF contributions, final payment and tax filing;
• Coordinate and communicate with group finance team to ensure smooth business operations
• Conducting financial reports and analysis for management review, and
• Organising financial documents filing for easy retrieval

Office Administration:

• Supporting day to day general office administration to ensure smooth office operation;
• Liaising with building management office and other service providers (e.g. Internet, printing) in the areas of maintenance and general services;
• Communicating with regional offices for contractual matters;
• Office insurance arrangement and renewal;
• Maintaining stock of office supplies and placing orders when necessary;
• Managing phone calls and correspondence (email, letters, packages etc), and
• Other ad-hoc duties assigned by supervisor

Requirements

What You should have

• Diploma or above in Finance or related discipline with at least 3 years’ work experience;
• LCCI Accounting Level 2 or above;
• Experience of working in marketing/advertising company is preferred;
• A self-starter with excellent accuracy and capability of multi-tasking;
• Willing to learn and problem-solving orientation
• Proficiency in MS Office (Word, Excel); familiar with Accounting Software;
• Good command of written and spoken English and Chinese (including Mandarin)